Privacy Policy - Renovata

Effective Date: April 2026

1. Introduction

Renovata (“we”, “us”, “our”) is an international executive search and talent solutions business comprising several legal entities across the UK, EU, and other jurisdictions. This Privacy Policy explains how we collect, use, store, share, and protect personal data obtained during the course of our search, advisory, and related services.

By engaging with our services or using our websites, you agree to the terms outlined in this policy.

2. Renovata Group Entities

Renovata Entities

Renovata London Limited (UK)
Renovata Partners Ltd (UK)
Renovata Partners Inc (USA)
Renovata Partners GmbH (Germany)
Renovata Partners AB (Sweden)

Zeren Entities

Zeren Search Ltd (UK)
Zeren Search LLC (USA)
Zeren Search GmbH (Germany)

Affiliated Entity

Dwight Cribb Personalberatung GmbH (Germany)

These entities collectively form the “Renovata Group”.

3. Websites We Operate

4. Your Consent

By providing personal data to us—whether online, via email, or through any other method—you consent to its use in accordance with this Privacy Policy.

Where required by law (e.g., marketing communications or where processing special category data), we will request additional explicit consent.

5. Personal Data We Collect

Categories of Data

Identity Data: Name, title, age, gender.
Contact Data: Addresses, phone numbers, email addresses.
Image Data: Photos (e.g., from LinkedIn or CVs).
Education Data: Educational history.
Employment Data: Roles, experience, remuneration expectations.
Technical Data: IP address, browser type, device identifiers.
Usage Data: Website usage and engagement.
Marketing Data: Preferences and communication settings.
Diversity Data: Sensitive information (e.g., ethnicity, gender identity) only where voluntarily shared and strictly necessary.
Aggregated Data: Statistical data that does not identify individuals.

We do not collect criminal conviction data unless legally required or voluntarily disclosed.

6. How We Collect Personal Data

Directly from you: CVs, calls, meetings, email communication, questionnaires.
Automatically: Cookies, analytics tools, device interactions.
Public sources: LinkedIn, PitchBook, company websites.
Third-party platforms: Where permitted under their terms.

7. How We Use Personal Data & Legal Basis

Purpose	Data Used	Legal Basis
Registering candidate interest, maintaining our talent database, sharing suitable roles	Identity, Contact, Education, Employment, Marketing	Legitimate Interests; Explicit Consent (for Diversity Data)
Presenting your profile to clients	Identity, Contact, Education, Employment, Image	Legitimate Interests; Contractual necessity
Communicating updates, policy changes, feedback requests	Identity, Contact, Marketing	Legal obligation; Legitimate Interests
Website analytics and improvements	Technical, Usage	Legitimate Interests
Marketing opportunities and newsletters	Identity, Contact, Marketing	Consent (email/SMS); Legitimate Interests
Servicing employer clients	Identity, Contact, Employment	Contractual necessity
Legal claims or regulatory compliance	All relevant data	Legal obligation

8. Children’s Privacy

Our websites and services are not intended for individuals under 13. We do not knowingly collect data relating to children.

9. Where We Store Personal Data

We store data using secure candidate databases, cloud services, CRM systems, and internal secure servers.

Data may be processed by any relevant Renovata Group entity where necessary to provide services.

10. International Data Transfers

We operate internationally and may transfer data between the UK, EU, and USA, subject to appropriate safeguards:

UK International Data Transfer Agreement (IDTA)
EU Standard Contractual Clauses (SCCs)
Adequacy decisions where applicable

We do not transfer data to the previously affiliated Capital Search USA LP or L Capital Advisors LLC.

11. Sharing Your Data

Your data may be shared with:

Other Renovata Group entities (including Dwight Cribb Personalberatung GmbH)
Clients (potential employers)
Service providers processing data on our behalf
Professional advisers (lawyers, auditors)
Regulators and public authorities
Business merger or acquisition partners

We ensure all parties adhere to strict confidentiality and data protection requirements.

12. Marketing Preferences

You may opt out of marketing at any time by following unsubscribe links or contacting dataofficer@renovata.com.

13. Cookies

Our websites use cookies to enhance user experience. Please refer to our Cookie Policy.

We do not currently respond to browser “Do Not Track” signals.

14. Data Security

Security measures include:

Cyber Essentials certification
Microsoft Intune security controls (MFA, encryption, malware protection)
Staff data protection and cybersecurity training
Internal access controls and auditing

15. Data Retention

Candidates: Up to 10 years after last interaction.
LinkedIn-sourced data: Up to 10 years from collection.
Clients: At least 6 years following contract termination.
Technical & usage data: Up to 12 months.

Data may be retained longer where legally required.

16. Your Data Protection Rights

You have the right to:

Access your data
Request correction of inaccurate data
Request erasure (“right to be forgotten”)
Restrict processing
Object to processing (including marketing)
Withdraw consent at any time
Request data portability
Opt out of automated decision-making

Requests may be submitted via dataofficer@renovata.com.

17. Changes to This Policy

We may update this policy periodically. Updates will be posted online, and material changes will be highlighted.

18. Complaints

If you are unhappy with how we handle your data, you may contact:

Information Commissioner’s Office (ICO) (UK)

We ask that you contact us first to allow us to resolve your concerns.

19. Contact Us

UK Contact

Renovata Partners Limited

41–44 Great Queen Street

London, WC2B 5AD, UK

Email: dataofficer@renovata.com

Phone: 020 7440 4000

EU Contact

Renovata Partners GmbH

c/o Linn Goppold Treuhand GmbH

Leopoldstr. 175, 80804 München, Germany